Data Entry Representative: A Comprehensive Guide


Data Entry RepresentativeSource:

Working as a data entry representative can be a great career option for those who are detail-oriented and organized. In this role, you will be responsible for inputting various types of data into computer systems and databases. This can include everything from customer information to financial records.

Job Responsibilities

Job ResponsibilitiesSource:

As a data entry representative, your primary responsibilities will include:

  • Entering data accurately and efficiently
  • Verifying the accuracy of data before and after inputting
  • Sorting and organizing paperwork and electronic files
  • Responding to requests for information and data
  • Maintaining confidentiality of sensitive information

Additionally, you may be asked to perform other administrative tasks as needed, such as answering phones or filing paperwork.



While there are no formal education requirements for data entry representatives, most employers prefer candidates who have a high school diploma or equivalent. Additionally, the following skills and qualifications are typically required:

  • Strong typing and computer skills
  • Attention to detail and accuracy
  • Ability to work independently and as part of a team
  • Excellent communication skills
  • Ability to handle confidential information

Some employers may also require previous experience working in an administrative or data entry role.

Work Environment

Work EnvironmentSource:

Data entry representatives typically work in office settings, although some may work from home. This role requires long periods of sitting and repetitive motion, such as typing and using a mouse. It is important to take breaks and stretch regularly to prevent eyestrain, back pain, and other issues associated with prolonged computer use.

Salary and Career Outlook

Salary And Career OutlookSource:

According to the Bureau of Labor Statistics, the median hourly wage for data entry keyers was $15.64 in May 2020. However, this can vary depending on factors such as experience, location, and industry. The career outlook for data entry representatives is stable, with a projected 2% growth rate from 2019 to 2029.


Working as a data entry representative can be a rewarding career for those who enjoy working with computers and have strong attention to detail. By honing your typing and computer skills and staying up-to-date with industry developments, you can build a successful career in this field.


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